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Monday March 17 2025

The ABCs of a maintenance log

Law 16, adopted in December 2019, aims to modernize and strengthen condominium management in Quebec.

One of the key requirements of this law is that every condominium must maintain a detailed maintenance log. This measure was introduced to ensure better management and increased transparency in building maintenance. While specific regulations regarding maintenance logs have not yet been published, it is crucial to understand their importance and structure.

Maintenance logs are essential records that document past and future maintenance activities for a building, ensuring the longevity of real estate assets. To simplify the creation and management of these logs, many experts use UNIFORMAT II. UNIFORMAT II is a classification system for building elements and related sites. Widely adopted by engineers and project managers, it provides a standardized and consistent structure that enables precise economic assessments and efficient management of construction projects, from planning to demolition.

Overview of the main UNIFORMAT II categories

UNIFORMAT II is structured into main categories and subcategories, allowing for clear and consistent project organization. Here’s an overview of the main categories:

Substructure (A):
- Foundations (A10): Includes standard and special foundations.
- Basement Construction (A20): Covers excavation and basement walls.
Building Envelope (B):
- Superstructure (B10): Construction of floors and roofs.
- Exterior Envelope (B20): Exterior walls, windows, and doors.
Interiors (C):
- Interior Construction (C10): Partitions, interior doors, and accessories.
- Interior Finishes (C30): Wall, floor, and ceiling finishes.
Services (D):
- Plumbing (D20): Sanitary fixtures, domestic water distribution, and wastewater drainage.
- HVAC (D30): Heating, ventilation, and air conditioning systems.
Equipment and Furnishings (E):
- Commercial and Institutional Equipment (E10): Fixed and mobile equipment.
Special Construction and Demolition (F):
- Special Construction (F10): Special and integrated structures.
- Selective Demolition (F20): Demolition of building elements and asbestos removal.

How is a maintenance log created?

The first step is to gather all relevant information about the building, including plans, equipment data sheets, and intervention reports. This information is then organized according to UNIFORMAT II categories, ensuring a clear and consistent structure. The maintenance log must be updated regularly to reflect completed and planned maintenance work.

Conclusion

In summary, UNIFORMAT II provides a standardized structure that enhances construction project management and ensures consistent economic evaluation. Maintenance logs play a crucial role in building management by providing comprehensive and up-to-date documentation of necessary maintenance work. While specific regulations on maintenance logs have not yet been published, it is essential to prepare and understand best practices for their implementation.

Our team can assist you in finding the right expert and ensure that your maintenance log remains up to date through the UpperBee platform. Contact us for more information !